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Head Start Fiscal Officer

Aurora, IL

General Description

Responsible for all fiscal departments of the Agency and reporting all fiscal information to funding sources, which includes all program accounts and grants in the agency.

Required Knowledge & Experience

  • Four year degree in accounting, business administration or related field.
  • Professional ability to work and communicate effectively with others.
  • Non profit sector experience preferred.
  • Ability to supervise and direct employees.
  • Must have strong accounting/computer background, organizational skills, and accurate typing/computer skills.
  • Professional ability to work effectively with others and to manage time with a minimal amount of supervision.
  • Must pass all preliminary pre hire requirements including but not limited to Drug Testing and Criminal Background Clearances.

Duties & Responsibilities

  • Ensure that all agency financial procedures are being followed.
  • Maintain accurate agency financial records.
  • Authorize payments of all agency bills, ensuring that all proper documentation is in order for data input.
  • Enlist procurement process for all major purchases for administrative office/maintain related inventory records.
  • Prepare cash receipts and journal entries for data input.
  • Prepare timely bank reconciliations.
  • Analyze financial reports.
  • Serve as back‐up for payroll processing.
  • Responsible for final reporting of CACFP (Child and Adult Care Feeding Program), KEYS and DHS (Department of Human Services) programs, as well as related bank deposits.
  • Prepare Corporate Annual Report.
  • Prepare fiscal reports and submit to the funding sources.
  • Prepare monthly financial reports for the Board of Directors and Policy Council, which includes revenues, expenditures and current fund balance.
  • Assist Executive Director and Program Coordinators with grant writing, budgets, and prepare
  • Prepare work papers for annual audit.
  • Maintain computerized fund accounting system and other database programs.
  • Keep confidential all information pertaining to Head Start children, families, and staff.
  • Supervise fiscal staff (Payroll/Administrative Manager, Accounts Payable Clerk and Fiscal Administrative Specialist).
  • Keep confidential all information pertaining to children, families, clients and staff.
  • Assist in the recruitment of children when appropriate.
  • Perform any other assigned tasks relevant to the effective operation of the agency or assigned by supervisor.

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